Event Request

"*" indicates required fields

Request a New Event

We look forward to helping you set-up your event. The first step is submitting your request using this form so we can insure the resources you need are available.

Please Note: The event is not confirmed until you receive a Event Confirmation email from the Rector's Executive Assistant indicating the confirmed details. You can expect to receive confirmation of your request within 48 business hours. Your Request may take longer to confirm if the Church Offices are closed due to holidays. If you have not received a Confirmation of your Request within this timeframe please call the Rector's Administrative Assistant at 972-233-1898, ext. 223.

Ministry Name*

Event Contact Name*

Contact Email*

Phone Type*

Phone Number*

Phone Ext

Event Details

Event Name*

Small Bite Offering*

Please indicate if this is a Small Bite offering. Small Bite offerings will only be listed with Small Bites. It will not be listed on the Church Calendar or published in E-news.

Yes - it is a Small Bite

No - this is a regular offering

Meeting Type*

Select Your Primary Meeting Type.

Date of Event*

If meeting repeats, provide the first meeting date.

Start Time*

End Time*

Meeting Frequency*

Meeting Frequency Description

Set-Up Zoom Meeting

If you already have a meeting scheduled, select "No" and provide Meeting ID & Passcode in the Additional Notes field.

Yes

Registration and/or Fee Required

Yes

Registration/Fee Details

Event Description*

Provide a short description of the Event for use in publicizing your event in E-news, Bulletin Notices, Social Media, etc. (100 characters max)

Publish In

How would you like this event publicized?

None Needed

Bulletin Notices

Weekly E-News

Social Media

Churchwide Realm Group

NOTE ABOUT PUBLISHING YOUR EVENT TO YOUR GROUP IN REALM

To publicize this via your Group in Realm. You must post the communication yourself in your Realm Group. If you need assistance with how to do this, see How To Post an Event to My Realm Group on The Realm Help Pages on Transfiguration.net.

Meeting Location & Services

Please provide details of your meeting location. For on campus meetings, select a Preferred Room and an Alternate. For Off-Campus meetings, please provide the name and location address. If you need multiple rooms, select your primary request and put additional room requests in the Additional Notes section.

Preferred Room

Alternate Room

Expected Attendance

Setup will begin

Off-Campus Venue

Set Up Needed

Select all that apply

No Setup Required

Kitchen Facilities

Tables - sit-down

Tables - standing

Chairs

Podium

Projector / Monitor

Microphones

Items Not Listed (see Additional Notes)

Childcare Needed?

Childcare is provided on request if possible. Provide any additional details in the Additional Notes field.

Yes

Live Stream Needed

Broadcast live on YouTube and/or Facebook

Yes

Policy & Consent

Diocesan policies govern the serving of alcoholic beverages due to ethical and legal requirements.

Alcohol Served?

Yes

Policy Consent

READ AND CLICK CHECKBOX BELOW INDICATING CONSENT

V.3 SERVING OF ALCOHOLIC BEVERAGES
A. In keeping with the policy of the Episcopal Church, the Church of the Transfiguration permits the serving and consumption of alcoholic beverages at Church- related social functions, so long as such serving and use is done responsibly. The Church also respects and supports those who abstain from the use of alcohol. The following guidelines apply whenever alcohol is served at a Church function, whether on parish premises or at a member’s residence in conjunction with a parish organization’s social function.
1. Service of alcohol shall comply with all state and federal laws, local ordinances, canons and Diocesan customaries
2. No alcohol may be served to persons under the age of 21 or at minor – oriented functions
3. Only beer and wine is allowed to be served, as there is express diocesan prohibition against serving hard liquors
4. The Rector or his designee must approve the serving of alcoholic beverages at functions on parish premises. To request permission for serving of alcohol, the parish organization will use the facilities request form, and designate which events will have alcohol served. The Rector or his designee will then specifically approve those events by signature.
5. For Church- related functions offsite or at an individual’s home, the host or hosting organization is responsible for assuring compliance with these policies
6. If a group is conducting any business of the Church, no alcohol may be served during the meeting.
7. For functions on Church premises but which are not sponsored by a Parish organization (e.g. wedding receptions), a TABC approved server should be used.
8. Contractual arrangements with caterers and other third party vendors should specify that such entity has control over the service and use of alcohol, and contain appropriate indemnification for the Church.

B In furtherance of this policy, the following are best practices which the Church requires at any Church-related function: •
1.Non- alcoholic beverages should be made available and be of equal attractiveness and availability •
2. Beverages should be labeled as to alcoholic or non-alcoholic •
3. Food should be served at such functions in proportion to the number of guests ( alcohol consumption should not be the primary function ) •
4. Service of alcohol should cease a reasonable time before the end of the function typically 30-60 mins •
5. The sponsoring group or ministry should be responsible for alternative transportation if necessary ( e.g. Uber, Lyft, taxi or another’s car) •
6. Anyone who is observed to be inebriated, or shows impaired judgment or motor skills, should not be served further.

I have read and agree to the alcohol policy.

Things Not Already Covered

Additional Notes

Provide additional Information not already provided that will assist us in scheduling this event and childcare if requested.